Secure logistics system makes resource allocation fair and transparent, as well as delivering cost and time savings
West Yorkshire Police today announced that it has strengthened its planning resources for the thousands of events – from football matches and festivals to Royal visits - that it handles every year, with the launch of its new online resource and logistics management system.
As well as providing a cost and time efficient means of managing resources, the system called FoRMS (Force Resource Management System) which was recently shortlisted in the Yorkshire Digital Awards, ensures that no division is over stretched or providing resources at disproportionate levels to other divisions, in line with the target fairness allocation figure which exists within the police force.
Created by Yorkshire-based internet development agency eleventeenth, FoRMS is a central secure point of contact for resource management, offering an instant snapshot of events and resources deployed across the West Yorkshire patch. It will be used by the force's nine divisions to manage the allocation of officers and other resources, such as helicopters and police vehicles, at events across the county. Previously this allocations process was managed manually by the logistics division, with assignments made using spreadsheets, email, fax and phone calls. The calculations, which work to the target provisions per division, take into consideration resource provision (actual and planned) to date, enabling the force to accurately and effectively share the policing load across the force as well as to track any adjustments made to events.
The system also allows for retrospective entry of emergencies which the force has to manage, so that fair provision between divisions is maintained for all future event resourcing.
"Having trialled the system since November 2006, we can see that FoRMS is becoming an important internal communications and planning tool, both for the logistics team and the wider force. For the logistics team, it allows us to clearly show how resources are allocated to events, in line with projected fairness allocation targets, in a way that was previously not possible. Forcewide, we now have a central accessible online database of all upcoming events, with resource allocations, which is very useful for overall planning," said Inspector Graham Armitage, Head of Force Logistics at West Yorkshire Police. "As a result of all of this, we are now better placed to predict and resolve potential conflicts in resourcing events before they arise, responding adequately and appropriately to the needs of the public, whilst remaining within budget."
"It's great to see the West Yorkshire Police realising the potential of FoRMS. In creating it, we've worked closely with their logistics team for over a year, to ensure that this bespoke system meets their requirements, as well as providing ongoing training and technical support." said Phil Atkinson, Director of Business Development at eleventeenth. "We look forward to developing new features for the FoRMS application, such as resource forecasting tools, to add to the already evident benefits the system offers police forces."